If you've got equipment sitting in the yard that didn't see many hours this season, the end of the year is a good time to take a hard look at it. Maybe you're upgrading, right-sizing your fleet, wrapping up a big job, or starting to think about stepping back from the business. Whatever the reason, when you sell can matter almost as much as how you sell.

Selling before year-end comes with some real advantages, along with a few tax details worth understanding before you pick a sale date. Here's what to think about.

Why do buyers look for equipment before December 31?

Many buyers are shopping with taxes in mind. Contractors and operators who purchase equipment and place into service by December 31 can often write off the full cost on this year's return, and used equipment counts. 

That gives buyers a deadline. For you, it can mean more serious bidders in the fall and early winter, especially for clean, job-ready machines they can load out and put to work right away.

Do you pay taxes when you sell equipment?

Generally, there is tax when selling equipment. Every year you own equipment, it depreciates on your books. If you took advantage of full depreciation in the year of purchase, your value will be zero on your books. When you sell the equipment for more than the depreciated value, the difference is generally taxed as regular income, up to the depreciation you already took. This is called depreciation recapture. On equipment you fully depreciated, the whole sale price could be taxable.

A few things to keep in mind:

• Pair the sale with a purchase. If you're replacing the machine, fully depreciating the new one in the same year can help offset the income from selling the old one.

• Trade-ins don't push off the tax anymore. Since 2018, like-kind exchanges only apply to real estate, not equipment. Trading in a machine is treated much like selling it.

• Think about which tax year it lands in. A sale in December and a sale in January can fall in different tax years, so the sale timing can be important for tax planning.  

• A loss can help, too. If a machine sells for less than its book value, that loss can generally lower your taxable income.

Everyone’s tax situation is different, so consult with your CPA about the specifics of your situation before you pick a sale date. A short conversation now can save you a surprise in April.

What does it cost to keep a machine you're not using?

There are hidden costs to holding equipment that isn’t being used. Equipment parked in the yard isn't free. You're still paying for insurance, storage, and upkeep, and every season it sits, it gets another year older in buyers' eyes. If it's not part of next year's plans, selling sooner turns it into cash you can use now, whether that's paying down debt, buying the machine you actually need, or just having more breathing room going into the new year.

How do you get the most for your equipment at auction?

Plan early and show buyers exactly what they're getting. A good auction takes some lead time. Your equipment needs to be looked over, photographed, and listed, and buyers need time to find it, inspect it, and line up financing. Buyers chasing a year-end write-off also need to place the equipment into service by December 31, so earlier sale dates usually work better for them, and for you.

That means the time to start planning is now, not mid-December. A few things that help your equipment bring top dollar:

• Service records. Buyers pay more when they can see the machine was well maintained.

• Clean and job-ready. A wash, fresh fluids, and fixing the small stuff go a long way, in photos and in person.

• Straight answers. List hours, recent repairs, and any known issues. Bidders feel better bidding on what they can verify.

Why sell your equipment with Steffes?

We've been a family-owned auction company since 1960, and our auctions are built around one owner at a time, so your equipment isn't mixed in with everyone else's. Our construction and transportation team, including our people in central Colorado, knows what your machines are worth and who's looking for them, with buyers across the U.S. and into Canada.

If you're thinking about selling before year-end, give us a call. We'll look at your equipment and your timing with you and help you figure out what makes sense. The decision is always yours.

This article is for general information only. It isn't tax or legal advice. Tax information is based on U.S. federal rules as of October 2026, and Canadian sellers follow different rules. Every operation is different, so talk with your CPA or tax advisor before you sell.